Processor payment checks
How to check if your processor is paying you correctly
Processors send a report. Your Schedule A defines the deal. Checking payment correctness means reconciling those two, every month, every merchant, every fee line. Here's the agent's playbook.
Your first audit is free
- One free audit on any processor format
- Map your Schedule A once, then reconcile every line item
- Then $147/mo Agent unless you cancel before your first charge
Most agents check totals, not line items
Glancing at the net residual deposit and comparing it to last month tells you almost nothing about accuracy. Variance on specific fee categories can hide behind a familiar headline total, especially when merchant mix shifts.
- Total residual can stay flat while individual merchants show consistent negative variance on specific lines.
- New fees appear on reports under names that don't match your Schedule A.
- Post-migration portfolios often run on default rate tables until someone reconciles against the contract.
- Without line-item reconciliation, you learn about variance when a merchant complains, or never.
The correct way to check processor payments
Treat your processor report as a set of claims, one per merchant per line item. Each claim should equal net residual income × your Schedule A rev-share. Material negative variance is worth reviewing against your contract.
Get the full residual detail export
Merchant-level line items, not just portfolio summaries. You need income, expense, net, and paid residual per category.
Apply your Schedule A rates
Compute expected residual per line. Use the rate version effective for that board month, not whatever spreadsheet you updated last quarter.
Investigate negative variances
Material negative variance gets confirmed, grouped by line item type, and totaled before you contact your processor or ISO.
Automate the monthly check
Residual Genius runs steps 1 to 3 in minutes so checking processor payments becomes a habit, not a quarterly fire drill.
Residual Genius, independent residual auditing for ISO agents.
Frequently asked questions
- What's the first sign my residuals don't match my Schedule A?
- Repeated negative variance on the same line item type across multiple merchants, especially fees your Schedule A prices at a specific rev-share or excludes from your base.
- Should I check every merchant every month?
- Yes, that's why manual reconciliation breaks down. Software scales the check to your full portfolio without adding headcount.
- What do I do when I find variance?
- Confirm exceptions against your Schedule A, total variance impact, and raise findings through your processor or ISO contact with merchant-level documentation. Residual Genius packages that output; you control the conversation.
Ready to reconcile your next report?
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